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Code of Ordinance › Chapter 2 — ADMINISTRATION

In accordance with the authority for the appointment of such village officers as the council shall deem necessary for the execution of the powers granted to the village contained in section 2 of chapter II and section 8 of chapter V of 1895 PA 3, as amended, which is the charter of the Village, there is hereby established the office of the Village Manager.

The president shall, with the concurrence of four or more trustees, appoint a village manager for an indefinite term and the council may, by contract, enter into such other terms and conditions as the manager and council deem appropriate. The manager shall serve at the pleasure of the council and may be removed by the affirmative vote of four or more trustees, but only after a hearing before the council. The president may, for cause, suspend the manager with full pay, until the hearing. The action of the council in removing the manager shall be final. The manager shall be selected solely on the basis of administrative and executive abilities, with special reference to training and experience. The manager need not be a resident of the village at the time of appointment, but shall become a resident within 180 days from the date of the appointment with extensions permitted upon the approval of the council. The manager shall reside in the village thereafter during the term of office.

1. (a) During a vacancy in the office of village manager, or in the event of termination of the term of an interim village manager under subsection (b) of this section, the president of the village shall exercise supervision over the affairs of the village and over the public property belonging to the village.
2. (b) If the village determines that an interim manager should be appointed, the president, with the concurrence of four or more trustees, may appoint or designate an acting manager during a vacancy in the office of village manager and shall make a permanent appointment within 180 days from the effective date of the vacancy. A village manager, appointment in accordance with section 2-142 of this becomes a resident, if residency is deemed to be a qualification for the appointment. (Ord. No. 169, § 1, 12-17-2013)

The village manager shall receive such compensation as the council shall determine annually by resolution or contract.

The village manager shall be chief administrative officer of the village council for the efficient administration of all affairs of the village and shall exercise management supervision over all departments and over all public property belonging to the village. The manager shall have the following functions and duties:

1. (1) Attend all meetings of the village council and committees thereof and take part therein but without a vote;
2. (2) Be responsible for personnel management and shall issue, subject to council approval, personnel rules applicable to all village employees. The manager shall have all the following responsibilities:
   1. (A) To appoint, suspend or remove all appointed administrative officers and department heads, subject to council approval. The manager shall recommend to the council the salary or wages to be paid each such official.
   2. (B) To appoint, suspend or remove all other employees of the village. All such actions shall be based on merit and taken pursuant to personnel rules approved by the council. The manager shall fix the salaries or wages of all such employees.
3. (3) Exercise supervisory control over all departments including the police department, the department of public works and the fire department; and the chief of police, street commissioner and chief of the fire department shall be subject to the direction of the manager.
4. (4) Exercise supervisory responsibility over the accounting, budgeting, personnel, purchasing and related management functions of the village clerk and village treasurer.
5. (5) Shall be authorized to attend all meetings of village boards and commissions including the village planning commission with the right to take part therein but without a vote.
6. (6) Prepare and administer the budget as provided for in the Uniform Budgeting and Accounting Act, 1968 PA 2, as amended.
7. (7) Be the purchasing agent of the village.
8. (8) Prepare and maintain an administrative code defining the duties and functions of the several officers and departments of the village, subject to the approval by the council.
9. (9) Investigate all complaints concerning the administration of the village, and shall have authority at all times to inspect the books, records and papers of any agent, employee or officer of the village.
10. (10) Make recommendations to the council for the adoption of such measures as may be deemed necessary or expedient for the improvement or betterment of the village; and
11. (11) Perform other duties required from time to time by the village council.

The village manager shall act as purchasing agent for all village offices and departments. The manager may delegate some or all of the duties as purchasing agent to another officer or employee provided that such delegation shall not relieve the manager of the responsibility for the proper conduct of those duties. The village manager shall have the authority to purchase any product or service the cost of which does not exceed $300.00 provided that funds have been appropriated. The cost of the product or service shall not exceed the unencumbered balance of the appropriation for that account. Except as hereinafter provided, the village manager shall not purchase any product or service the cost of which exceeds the above dollar amount without prior approval of the village council. The village manager may promulgate rules governing the purchase of products or services. The village manager shall have the authority to purchase any product or service regardless of its cost when such purchase is necessitated by an emergency condition. "Emergency condition" is defined to mean any event which presents an imminent threat to the public health or safety or any event which would result in the disruption of a village service which is essential to the public health or safety. (Ord. No. 163, 3-16-2010)

Neither the council nor the village president shall attempt to influence the employment of any person by the village manager or in any way interfere in the management of departments under the jurisdiction of the manager. Except for the purpose of inquiry, the president and council and its members shall deal with departments under the jurisdiction of the village manager through the manager.

If any portion of this article or the application thereof to any person or circumstance shall be found to be invalid by a court, such invalidity shall not affect the remaining portions or application, provided that such remaining portions or applications are not determined by said court to be inoperable, and to this end, this

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